SK Stanton & Killeen
SK Stanton & Killeen
Integrations Demo Vintrace · Xero · Klaviyo — the sync log
Xero · synced 9:14am 25 Aug 2026
The boundary — what stays where

Three connections, one direction each

Winemaking comes in from Vintrace; invoices and customers go out to Xero and Klaviyo. Each sync is logged below.

Vintrace
Inbound
Connected · last sync 17:40
Finished goods arrive from the bottling run

Each bottling run posts the finished cases into the warehouse pool here. Everything upstream — fruit, tanks, barrels in the cellar, the run itself — lives in Vintrace and stays there.

Winemaking stays in Vintrace. This system begins the moment the cases land.

Xero
Outbound
Connected · last sync 17:40
Invoices & credit notes sync out with WET & GST already correct

Every tax invoice raised on a despatched order posts to the ledger with the WET and GST already split out on separate lines — resolved from the customer's treatment, not re-keyed.

Nothing is entered twice: the invoice the sale raised is the invoice Xero receives.

Klaviyo
Outbound
Connected · last sync 09:14
Customers & order history flow out for segmentation

Members and their order history sync out so the marketing segments stay current for each release.

Segments enabled
Club membersBarrel ownersLapsed cellar doorExport accounts

Segments rebuild from the same customer records the order book uses.

Sync logNewest first · every run is an in-app record
SystemDirectionWhenRecordsDetailStatus
Vintrace Inbound 25 Aug 2026 17:40 6 Finished goods from bottling run VT-260819 → warehouse OK
Xero Outbound 25 Aug 2026 17:40 34 Sales invoices with WET & GST posted to the ledger OK
Klaviyo Outbound 24 Aug 2026 09:14 812 Members & order history synced for segmentation OK
Xero Outbound 24 Aug 2026 06:05 5 Credit notes posted OK
Vintrace Inbound 23 Aug 2026 06:05 4 Finished goods from bottling run VT-260814 → warehouse OK
Klaviyo Outbound 23 Aug 2026 17:40 180 Liquid Luxury barrel owners tagged OK
Xero Outbound 22 Aug 2026 12:30 41 Sales invoices with WET & GST posted to the ledger OK