Three connections, one direction each
Winemaking comes in from Vintrace; invoices and customers go out to Xero and Klaviyo. Each sync is logged below.
Each bottling run posts the finished cases into the warehouse pool here. Everything upstream — fruit, tanks, barrels in the cellar, the run itself — lives in Vintrace and stays there.
Winemaking stays in Vintrace. This system begins the moment the cases land.
Every tax invoice raised on a despatched order posts to the ledger with the WET and GST already split out on separate lines — resolved from the customer's treatment, not re-keyed.
Nothing is entered twice: the invoice the sale raised is the invoice Xero receives.
Members and their order history sync out so the marketing segments stay current for each release.
Segments rebuild from the same customer records the order book uses.
| System | Direction | When | Records | Detail | Status |
|---|---|---|---|---|---|
| Vintrace | Inbound | 25 Aug 2026 17:40 | 6 | Finished goods from bottling run VT-260819 → warehouse | OK |
| Xero | Outbound | 25 Aug 2026 17:40 | 34 | Sales invoices with WET & GST posted to the ledger | OK |
| Klaviyo | Outbound | 24 Aug 2026 09:14 | 812 | Members & order history synced for segmentation | OK |
| Xero | Outbound | 24 Aug 2026 06:05 | 5 | Credit notes posted | OK |
| Vintrace | Inbound | 23 Aug 2026 06:05 | 4 | Finished goods from bottling run VT-260814 → warehouse | OK |
| Klaviyo | Outbound | 23 Aug 2026 17:40 | 180 | Liquid Luxury barrel owners tagged | OK |
| Xero | Outbound | 22 Aug 2026 12:30 | 41 | Sales invoices with WET & GST posted to the ledger | OK |